Outsourced Events is an award-winning event management agency founded in 2001, specialising in delivering conferences, association events, annual scientific meetings, hybrid conferences and member engagement events for membership bodies and not-for-profits. Headquartered in Hammersmith, London, the women-owned business has built a 25-year reputation as a trusted PCO partner - taking the operational burden off association teams so they can focus on their members.
PCO & Association Services
Outsourced Events delivers specialist Professional Conference Organiser (PCO) support designed exclusively for associations and membership bodies.
Whether you're running an annual scientific meeting, a multi-day congress or a hybrid and virtual event, we manage the full operational scope, from abstract submission and speaker coordination to sponsorship, exhibition sales and delegate communications.
Our team works as an extension of your secretariat, removing the operational burden from your staff while ensuring every event runs seamlessly. As we understand the unique pressures facing membership organisations, we go beyond logistics by helping you use your events to drive delegate growth, increase member engagement and strengthen the value of membership year on year.
End-to-End Event Management
From initial brief to on-site delivery, Outsourced Events manages every detail of your organisation's event, so your team doesn't have to. Acting as a true extension of your team, we handle, venue sourcing, supplier management, badging and registration, delegate engagement and attendance, on-site logistics and post-event reporting. We deliver exceptional member experiences that reflect the standing and values of your organisation.
Marketing Services
Outsourced Events supports associations and not-for-profits with the marketing activity that makes conferences work harder. From member communications and abstract call campaigns to post-event reporting and content, our team helps you increase delegate attendance, grow sponsorship interest and demonstrate the value of your event.
Inventory Management
Outsourced Events takes full ownership of your event kit - storing, tracking and shipping branded materials, signage, delegate pack items and AV equipment from our warehouses in London and Madrid. Our self-serve inventory system gives your team real-time visibility of stock levels, with a dedicated account manager handling fulfilment, returns and replenishment so nothing is left to chance ahead of your next event.
